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National Active and Retired Federal Employees






 

Bylaws of the Massachusetts Federation



FEDERATION BYLAWS



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1 Article I ,Name        2 Article 2 ,Headquarters       3 Article 3 ,Objectives   
4 Article 4 ,Membership    5 Article 5 ,Officers and their Duties    6 Article 6 ,Executive Board   
7 Article 7 ,Committees    8 Article 8 ,Federation Convention    9 Article 9 ,Seminars    
10 Article 10 ,Finances    11 Article 11 ,Voting    12 Article 12 ,Parliamentary Authority   
13 Article 13 ,Amendments   

These Federation Bylaws were amended, approved and adopted on May 5, 2017 by The Massachusetts Federation of Chapters



Bylaws Massachusetts Federation National Active and Retired Federal Employees Association



Article I. Name


This organization shall be known as the Massachusetts Federation, National Active and Retired Federal Employees Association (NARFE).


Article II. Headquarters


In the absence of a permanent location, the Headquarters of this Federation shall be determined by the President of the Federation.


Article III. Objectives


The general objectives of this Federation shall be to promote, throughout its Districts and Chapters, the aims and objectives of the National Active and Retired Federal Employees Association (NARFE) as set forth in the Articles of Incorporation and the Bylaws of the Association, under the general supervision of the National President, exercised directly and through the Region I Regional Vice President. The specific aims and objectives of this organization shall be:

       a. To organize new chapters;

      b. to visit Chapters and promote greater Chapter activity, including the solicitation of members;

      c. to reactivate weak and closed chapters;

      d. to stimulate fraternal cooperation among all Chapters within the Federation for their mutual benefit and for the benefit of the Association;

      e. to keep nonmember Chapters informed of the advantages of membership in the Federation and to solicit their affiliation;

      f. to maintain constant vigil on the status of legislation in the Massachusetts State Legislature and to take such action with respect to any such legislation as may be deemed beneficial to the members within the Commonwealth of Massachusetts;

      g. to maintain constant vigil on the status of legislation in the U. S. Congress and to take such action with respect to any such legislation as may be deemed beneficial to the members;

      h. to support civic, patriotic, and nonpartisan political activities within the Federation area that are deemed to uphold the best interests of the Association;

      i. to be responsive to the needs of and maintain communication with national members while providing opportunity for them to participate in Federation activities;

The provisions of this Federation`s Bylaws shall not conflict with those of the Articles of Incorporation or of the Bylaws of the National Association;




Article IV. Membership


Section 1. Chapter and Member Eligibility


Any Chapter of the National Association within the Commonwealth of Massachusetts, with five (5) or more active members, shall be eligible for membership in the Federation upon compliance with all membership requirements as defined in this Article and, upon application and submission of dues for the year, shall automatically be accepted as a member unless excluded by the Executive Board for reasons deemed to render the membership undesirable. The annual Chapter dues to the Federation, as a membership requirement, shall be as provided in Section 2. of this Article.


All persons who are members of NARFE and who reside in the Commonwealth of Massachusetts, or who are nonresidents but are members of a Massachusetts chapter, shall be a voting member of the Federation and shall be eligible to hold office at the state or national level.

Section 2. Dues


Annual dues for each Chapter in the Federation shall be in the form of per capita dues. Each Chapter shall pay an amount, set by the Executive Board, per year for each Chapter member in good standing as of December 31, as reported on the National Computer Report of the membership of each Chapter. Payment shall be made to the Federation Treasurer immediately after January 1 of each year, but not later than March 1.
Any Chapter whose dues are in arrears for three (3) months or more (April 1), after due notice has been given by the Federation Secretary, shall be dropped from membership in the Federation, and all rights and privileges of membership shall be revoked.
Dues, payments and gifts or contributions to NARFE are not deductible as charitable contributions for Federal income tax purposes.

Article V. Officers and their Duties


Section 1. Federation Officers

      A. Officers: The Federation Officers shall be a President, a First Vice President, a Second Vice President, a Secretary and a Treasurer.

      B. Eligibility: Candidates for Federation Officers shall be members of the National Association and the Federation, as defined in Article IV, Section 1. No more than two (2) Federation Officers may be members of the same Chapter.

C. Terms of Office:


1. The Federation Officers


shall be elected and shall serve a one (1) year term, ending when successors are elected and assume office.

2. The Federation Officers elected


shall be installed at the Convention and shall assume office on July 1 following the Convention, or the first working day thereafter to coincide with the start of the fiscal year business.

D. Vacancies in Office:


Vacancies between elections in the offices of the President, the First Vice President, or the Second Vice President shall be filled in accordance with the provisions of Section 1., Subsection E., of this Article. In the event of a vacancy between elections in the offices of the Secretary or the Treasurer, the Executive Board shall fill such vacancy for the unexpired term until an election is held.

E. Succession:


When there is a vacancy at any time in the office of the President, the First Vice President, or the Second Vice President, the following order of succession shall prevail:

1. President:


In the event of the resignation, the disability (as determined by the Executive Board), or the death of the President of the Federation, the First Vice President shall automatically become the President and immediately assume all the duties and responsibilities of that office. The Second Vice President shall then assume the position and duties of the First Vice President. The Executive Board shall fill the vacancy of the Second Vice President until an election is held. If the First Vice President is unable or unwilling to assume the office of the President, he/she must resign his/her office, and the Second Vice President shall then assume the duties and responsibilities of the President. If the Second Vice President is unable or unwilling to assume the office of the President, then, he/she (the Second Vice President) must resign his/her office. These vacancies shall be filled by the Executive Board in accordance with the provisions of Section 1, Subsection E.4., of this article.

2. First Vice President:


In the event of the resignation, the disability (as determined by the Executive Board), or the death of the First Vice President, the Second Vice President shall succeed to the office of the First Vice President. If the Second Vice President is unable or unwilling to assume the office of the First Vice President, he/she must resign his/her office. The Executive Board shall fill the vacancy of the Second Vice President until an election is held.

3. Second Vice President:


In the event of the resignation, the disability (as determined by the Executive Board), or the death of the Second Vice President, the Executive Board shall fill the vacancy of the Second Vice President until an election is held. ;

4. The Executive Board:


In the unusual event of simultaneous vacancies in the offices of the President, the First Vice President, and the Second Vice President, the Executive Board shall assume the duties and responsibilities of these officers until a special election is called or a general election is held. The Executive Board members shall elect, from their number, one (1) member who will serve as the Federation President and Board Chairman until a Federation election is held and new officers elected. ;

F. Federation Officers` Duties:


The Federation Officers shall perform the duties prescribed by these bylaws, by the Parliamentary Authority adopted by the Federation and by any guidelines issued by the Executive Board.

1. Duties of the President:

The President shall be the Chief Administrative Officer of the Federation and shall be responsible for the execution of its policies and programs and for the efficient functioning of the organization, with the cooperation of the Executive Board and pursuant to the Federation Bylaws and National directives.

Specifically, the President shall:

      a. Preside at all regularly scheduled business meetings of the Executive Board and at the Federation`s conventions and statewide seminars, and call special Executive Board or other meetings when necessary or when requested by thirty percent (30%) of the member Chapters;

      b. Make assignments and reassignments of duties to the other Federation Officers, the District Vice Presidents, and the appointed Officers that are not set forth in these bylaws, subject to the approval of the Executive Board;

      c. Appoint members to, and select the Chairman of all standing and special committees, except the Nominating/Balloting Committee, that the Federation or the Executive Board shall deem necessary to carry out the work of the Federation. Promptly notify in writing the respective appointees and provide written guidelines for the committee`s direction. The President shall be an ex officio member of all committees except the Nominating/Balloting Committee and those special committees that are appointed by the Host Chapter Convention Chairman;

      d. Appoint any special officers that may be deemed necessary to assist the President in performing his/her duties and in carrying out his/her responsibilities, subject to the approval of the Executive Board;

      e. Sign all checks and vouchers requested by the Treasurer, representing payment of Federation money, subject to such policies and restrictions as may be set forth by the Federation and/or the Executive Board or provided by these Bylaws;

      f. Approve the Secretary`s report of the proceedings of all Convention, Seminars, and Executive Board meetings before distribution by the Secretary, as required; and

      g. Be responsible for assuring the prompt transfer of all records and supplies from outgoing officers and committee chairmen to their successors in office.

2. Duties of the First Vice President:


The First Vice President shall perform such duties as are incumbent in this office, specifically:

      a. In the absence of the President, preside at all meetings; and, in the event of the disability of the President, as determined by the Executive Board, assume all the duties and responsibilities of the President;

      b. As the administrative Assistant to the President, perform such other duties as may be assigned by the President;

      c. Serve as the Membership Officer of the Federation. Be responsible for the promotion of Chapter membership, and through the District Vice Presidents, for the coordination of Chapter membership matters and the resolution of Chapter membership problems; and

      d. Perform all duties with the full knowledge and agreement of the President, with assistance as necessary regarding personnel assignments, and within budget limitations.

3. Duties of the Second Vice President:

The Second Vice President shall perform such duties as are incumbent in this office, specifically:

      a. In the absence of both the President and the First Vice President, assume all the duties and responsibilities of the President and the First Vice President. He/she shall temporarily assign his/her duties as Second Vice President to whomever the Executive Board assigns to replace him/her, in accordance with the procedures established for the succession of Officers, in Article V., Section 1.E;

      b. Be responsible for the general guidance of the activities of the District Vice Presidents; and

      c. Perform all duties with the full knowledge and agreement of the President, with assistance as necessary regarding personnel assignments, and within budget limitations.

4. Duties of the Secretary:


The Secretary shall perform such duties as are incumbent in this office, specifically:

      a. Have charge of all books, seals, papers, and other secretarial records of the Federation;

      b. Enter into bond in such amount as Executive Board shall deem sufficient to protect the financial interests of the Federation;

      c. Prepare and issue calls or notices of all Federation meetings;

      d. Keep a true and accurate record of the proceedings of the Federation Executive Board;

      e. Forward a copy of the minutes of such meetings to the members of the Executive Board and to the Chapter Presidents;

      f. Deposit with the treasurer, at least once a month, all Federation money received;

      g. Answer all correspondence promptly and maintain a file of such correspondence requested by the President or required by this office;

      h. Prepare a detailed report of Convention minutes and activities not later than thirty (30) days thereafter. After review and approval by the President, forward a copy to the:


1. Secretary of the National Active and Retired Federal Employees Association (NARFE). 2. Each member of the Executive Board, and

3. the President of each member Chapter


       i. Perform all other duties that may properly pertain to this office; and

       j. Transfer promptly all Federation secretarial records and supplies to the succeeding secretary upon leaving office.

5. Duties of the Treasurer:


The Treasurer shall perform such duties as are incumbent in this office, specifically:

      a. Enter into bond in such amount as Executive Board shall deem sufficient to protect the financial interests of the Federation;

      b. Accept all money received by the Federation and keep an accurate record of these receipts, maintaining separate records for the National Fund and for the Federation`s General Fund;

      c. Deposit all funds received in the name of the Federation in such bank or banks that have membership in the Federal Deposit Insurance Corporation as shall be designated by the Executive Board;

      d. Pay all Federation expenses by check upon orders issued or authorized by the President and keep an accurate record of these disbursements, maintaining separate records for the National Fund and for the Federation`s General Fund. The Treasurer shall secure the signature of the President (or other Executive Board officer, if the President`s position is vacant) on the official business account signature card of the Federation to assure continued account access in the event of death or disability of the Treasurer;

      e. Prepare and submit to the Executive Board at each Executive Board meeting a report of the receipts and expenditures of the Federation and make a report to the members at the Federation Convention;

      f. Present to the proper authorities, at such times as the Executive Board may direct, all books, papers, and vouchers for examination and/or audit;

      g. Perform such other duties as may be pertinent to this office and assigned by the Executive Board; and

      h. Upon leaving office, transfer promptly, following an audit, all Federation financial records and supplies to the succeeding Treasurer.

Section 2. Federation District Vice Presidents




A. Officers:


There shall be a District Vice President elected for each District established by the Executive Board. The Chapters comprising each District shall be determined by the Executive Board.

B. Eligibility:


Candidates for Federation District Vice President shall be members of the National Association and it would be preferred that they reside within the District to be represented. However, if no candidates are available from within the District, any Massachusetts Federation member in good standing who resides in Massachusetts or an adjacent state may be a candidate for the office.

C. Terms of Office:



1. The federation District Vice Presidents shall


be elected and shall serve a one (1) year term, ending when successors are elected and assume office.

2. The Federation District Vice Presidents elected


shall be installed at the Convention and shall assume office on July 1 following the Convention, or the first working day thereafter to coincide with the start of the first of the fiscal year business.

D. Vacancies in Office:


In the event of a vacancy in the Office of any District Vice President between elections, the Executive Board shall have the authority to appoint any member in good standing in the Federation to fill such vacancy for the remainder of the unexpired term or until an election is held.

E. District Vice Presidents` Duties:


The District Vice Presidents shall perform the duties prescribed by these bylaws, any guidelines issued by the Executive Board, and such other duties as may be assigned by the President.

1. The District Vice President shall


be a liaison officer for District operations within a designated District and shall serve as a representative between the Federation and the Chapters in that District.

2. The District Vice President represents


the Federation in promoting the aims and objectives of the Federation in each District. Each District Vice President shall chair the Seminar in his/her District, as provided in Article IX. of these bylaws.

Article VI. Executive Board


Section 1. Membership and Term


The voting members of the Executive Board


shall be the President, the First Vice President, the Second Vice President, the Secretary, the Treasurer, and the District Vice Presidents, A majority of the voting members of the Executive Board shall constitute a quorum.

The immediate past President of the Federation


may be invited to serve as an ex officio nonvoting member of the Executive Board in an advisory capacity. Special officers who are appointed by the President, subject to the approval of the voting members of the Executive members, to serve pro tem in their various capacities for the welfare of the Federation.
Each voting member shall serve for a term of one (1) year or until a successor is elected and assumes office.

Section 2. Authority and Responsibilities


The Administration, the establishment of policy, and the management of the affairs of the Massachusetts Federation shall be vested primarily in the Executive Board, which shall have the authority to perform all necessary functions and the responsibility for their accomplishment. Specifically, the Executive Board shall:

       A. Conduct Federation business between Conventions, but the authority of the Executive Board to act shall be limited by these bylaws;

       B. Have the authority to establish and modify the Districts of the Federation (see: Article V., Section 2.A.), however, no changes shall be made to the Federation Districts between January 1 and the close of the ensuing annual Federation Convention;

       C. Meet a minimum of three (3) times a year, the places, dates, and times to be determined by the Federation President;

       D. Provide for Conventions, Seminars, Midyear Meetings, and other joint meetings of Chapters;

       E. Appoint the members of the Nominating/Balloting Committee, designate its Chairman, promptly notify in writing the respective appointees and provide written guidelines for the committee`s direction;

       F. Select such special officers as may, from time to time, be found necessary, including, when required, an Assistant Secretary, an Assistant Treasurer, or other officer;

       G. Approve payment of the expenses of the Federation President to attend the National convention and the annual Federation Presidents` meeting;

       H. Provide for audits of the receipts, disbursements, assets, and liabilities of the Federation annually or at more frequent intervals, as deemed desirable or necessary; and

       I. Declare any elective or appointive office vacant because of misfeasance, malfeasance, nonfeasance, or other justifiable cause as determined by the Board; but the incumbent officer shall be given reasonable opportunity to show cause why such action should not be taken.

Article VII. Committees


< Section 1. Committees Appointed by the President < The President shall appoint, from time to time, such standing and special committees as the work of the Federation may require, designate the Chairmen of each, promptly notify in writing the respective appointees and provide written guidelines for the committees` direction. The President shall be ex officio member of such committees, except the Nominating/Balloting Committee and those special committees appointed by the Host Chapter Convention Chairman, as provided in Article V., Section1.F.1.c. of these bylaws. A. Standing Committees:

       1. Standing Auditing Committee: There shall be a Standing Auditing Committee appointed annually by the President and approved by the Executive Board. This Committee shall be composed of three (3) qualified members. The President shall designate the Chairman. The general purpose of this committee shall be to make an annual audit of the financial records of the federation, including the Convention Financial Report and the annual Midyear Meeting Financial Report; an audit of all the Federation`s financial records if there is a change of Treasurer during the year; and any other audit when requested by the President.

       2. Standing Awards Committee: There shall be a Standing Awards committee appointed annually by the President and approved by the Executive Board. This Committee shall be composed of four (4) members and the Federation Public Relations Director. The President shall designate the Chairman. The general purpose of this Committee shall be to recognize significant contributions made by individual members of the federation, or others, and to honor them for their outstanding service. The Committee shall follow the policy guidelines established by the Federation in the performance of its specific functions.

       3. Standing Bylaws Committee: There shall be a Standing Bylaws Committee appointed annually by the President and approved by the Executive Board. This Committee shall be composed of one (1) Federation Officer, one (1) District vice President, and three (3) members. The President shall designate the Chairman. The general purpose of this Committee shall be to maintain a continuing review of the Federation and National Bylaws and to initiate and recommend changes to them as required or needed. The Committee shall follow the policy guidelines established by the Federation in the performance of its specific functions.

       4. Standing Financial Management Committee: There shall be a Standing Financial Management Committee appointed annually by the President and approved by the Executive Board. This Committee shall be composed of four (4) members consisting of one (1) elected member of the Executive Board and three (3) members. The Treasurer shall serve in an advisory capacity. The President shall designate the Chairman. The general purpose of this Committee shall be to continually review and recommend changes to the management of the Federation finances as needed or as requested by the President or the Executive Board. The Committee shall follow the policy guidelines established by the Federation in the performance of its specific functions.

       5. Standing Planning Committee: There shall be a Standing Planning Committee appointed annually by the President and approved by the Executive Board. This Committee shall be composed of six (6) members consisting of one (1) Federation Officer, two (2) District vice Presidents, and three (3) members. The President shall designate the chairman. The general purpose of this committee shall be to review Federation policies and procedures, to examine new or alternative plans, and to make written recommendations to the Executive Board for consideration and, if approved, implementation. The Committee may determine its own operating schedule, procedures, and method of reporting to the Executive Board, within the general guidelines established by the Executive Board, in the performance of its specific functions.

B. Special Committees and Officers for the Convention:

From the list of members attending whose names have been forwarded to the Federation Secretary at least sixty (60) days prior to the Federation Convention, the President shall appoint Special Convention Committees and designate the Chairman of each. The Federation`s National and chapter members who are residents of Massachusetts are eligible to serve on these committees. The President shall also appoint the Convention Parliamentarian, the Ombudsman, and any other Special Committees or Officers deemed necessary for conducting the Convention. The duties of the members of these Committees shall relate exclusively to the Convention for which they have been appointed, and the committee shall be dissolved at the end of the Convention unless otherwise provided or required. If an elected Federation Officer or District vice President is appointed to any Convention Committee, such Officer shall not serve as its Chairman, and such Officers shall not constitute a majority of any Committee. 

Section 2. Committees Appointed by the Executive Board

The Executive Board shall appoint a Nominating/Balloting Committee of three (3) members, designate its Chairman, promptly notify in writing the respective appointees and provide written guidelines for the committee`s direction.

Section 3. Committees and Officers Appointed by the Host Chapter Convention Chairman

The Host Chapter Convention Chairman shall appoint the Memorial Committee, the Reception and Hospitality Committee, the Chaplain, Floor Managers, Sergeant-at-Arms, Convention treasurer, and any other local Committees or Officers deemed necessary for conducting the Convention. The Host Chapter Convention Chairman shall also promptly notify in writing the respective appointees and provide written guidelines for their direction.

Article VIII. Federation Convention

Section 1. Time and Place

The Massachusetts Federation shall hold an annual convention at a time and place determined by the selected Host Chapter. The President shall appoint a Time and Place Committee to consult with Chapters who express a desire to host a Federation Convention two (2) years in advance. The committee shall present the proposed Chapter/s to the Convention Delegates for approval at each Convention. If no decision is reached at the convention, the time and place for the Convention two (2) years in advance shall be determined by the Executive Board. 

Section 2. Registration

A. Members: To register members at the Convention, each Chapter or individual member shall forward to the Secretary of the Federation, no later than sixty (60) days prior to the Federation convention, the names and addresses of attending members, together with any other pertinent registration information that may be required for use in making assignments to committees or for any other purpose pertaining to the Convention. 

Section 3. Host Chapter Committee

Any Chapter or group of Chapters that invites the Federation to hold the Convention in its community, and is selected, shall serve as host on behalf of the Federation and shall be responsible for effecting the overall preparation for the Convention. The Treasurer of the Host chapter convention Committee shall be responsible for preparing a financial report of the receipt and disbursement of all funds handled by the Committee and for forwarding this report, along with surplus funds, to the Federation treasurer with evidence of the source of receipts and paid vouchers supporting all disbursements. The Federation Treasurer shall be responsible for compiling a final report including all Federation and Chapter receipts and disbursements pertaining to the Convention and for determining the final financial status of the Convention. The Host Chapter/s shall be entitled to fifty percent (50%) of any net profit from the Convention. Such payment shall be made by the Federation treasurer to the Host Chapter/s within thirty (30) days, if possible. Any deficit shall be assumed by the Federation. 

Section 4. Rules of Order

The order of business at a Federation Convention shall be as determined by the President and the Chairman of the Host Chapter Convention Committee. The business sessions of the Convention shall be conducted in accordance with the provisions of the Standing Rules for Massachusetts Federation Conventions as adopted by the Convention in session. The most current edition of Robert`s Rules of Order, Newly Revised, shall govern all parliamentary procedures in the conduct of business of the Federation Convention. The Parliamentarian shall have a copy of this document on hand at each Convention. 

Section 5. Convention Report

The Federation Secretary shall prepare a report of all activities of the Federation Convention not later than thirty (30) days after the close of such Convention and shall, after approval by the President, send a copy to the:

      1. Secretary/Treasurer of the National Active and Retired Federal Employees Association (NARFE).

      2. Each member of the Executive Board, and

      3. President of each member Chapter

      4. The Federation website

Article IX. Seminars

The Executive Board shall provide for Seminars for Chapter Officers and representatives. Designated Federation Officers shall also attend. Although intended to enhance chapter operations, interested National members will also be welcomed. The Executive Board shall also schedule Seminars to be held on an as needed basis, as determined by the Board. These seminars may be held individually or jointly by Districts or be statewide, as the Executive Board may provide. Each District Vice President shall chair the Seminar for his/her District, as delegated by the President, if held individually. At joint Seminars, the District vice Presidents may agree to share or alternate the Chairmanship of Seminars, as appropriate. The Federation President shall preside at statewide seminars.

Article X. Finances


Section 1. Fiscal Year


The fiscal year of the Federation shall extend from 1 July each year to 30 June of the following year.

Section 2. Revenue

The Federation has three (3) general sources of revenue, i.e.:

      A. National Payments: Ten percent (10%) of the National dues ( or National Membership Fee, if applicable) paid by each member in the Commonwealth of Massachusetts is received from the National Office on a monthly basis, as provided in Article I., Section 4.E., of the National Bylaws.

      B. Chapter Dues: The annual Chapter dues, represented by an assessed per capita dues for each Chapter member in good standing as of the end of the previous calendar year, are received annually, as provided in Article IV., Section 2, of these Bylaws.

      C. Miscellaneous Income: Other revenues include the net receipts from Federation-Sponsored activities, gifts, donations and bequests that are received periodically by the Federation, as well as interest that is earned on deposits and investments.

Section 3. Accounts

The Treasurer shall establish and maintain two (2) separate records on the books of the Federation to record all receipts and expenditures of Federation funds in accordance with the provision s of Article V., Sections 1.F, 5.b. and d. of these Bylaws, i.e.:

      A. National Fund: The revenue from the National payments, plus interest, shall constitute the National Fund. Expenditures from this fund shall be in accordance with the purposes specified in Article I., Section 3.G., of the National Bylaws; and

      B. General Fund: The revenue from all other sources shall constitute the General Fund. Expenditures from this fund shall be restricted to those not specifically authorized from the National Fund.

Section 4. Budget

      A. Preparation: After each Annual Convention, the incoming President shall prepare a proposed annual budget for the ensuing year based on the Treasurer`s annual financial report for the current fiscal year and the proposed programs for the next year. This shall be a line- item budget of anticipated receipts and expenditures covering all activities of the Federation. The budget shall be arranged to indicate the National Fund and the general Fund separately, as well as a total budget.

      B. Approval: The outgoing Federation President shall convene a meeting of the Executive Board no later than forty-five (45) days after the Convention to allow the incoming administration, as a Transitional Committee, to present the programs and the proposed budget for the ensuing fiscal year. These programs may be the result of membership and legislative goals, and recommendations from other sources in areas of Federation responsibility that may be appropriate and financially feasible. All incoming and outgoing Officers, along with appointed Officers, will be expected to attend and take part in the discussions. The voting members of the Transitional Committee, only, will determine the budget for the new fiscal year beginning on July 1. A copy of the final approved budget shall be sent to the President of each member Chapter and posted on the Federation website.

      C. Revision: The approved budget may be revised subsequently by the Executive Board to meet major unforeseen contingencies. The President of all member Chapters shall be notified of all approved major revisions to the budget and notice will also be posted on the Federation website. 

Section 5. Disbursements

      A. Authorization: Payment for general expenses and reimbursements for other expenditures shall be made by the Treasurer from Federation Funds for only those items that are authorized and included in the annual budget.

      B. Approval: All requests for the payment of expenses or for reimbursement of authorized expenditures must have the approval of the Federation President before they are submitted to the Treasurer.

      C. Expenses and reimbursements: The authorized and approved expenses of Executive Board members and other Officers, Chairmen of Committees or Alternates, and Officers or members of any member Chapter who attend the Executive Board or other meetings in the performance of their duties are reimbursable upon request. All claims for payment or reimbursement shall be submitted by authorized individuals and approved in writing by the Federation President prior to being forwarded to the Treasurer for payment, provided funds are available and other provisions of this section are met.

      D. Format: All claims for payment or reimbursement must comply with the format and medium utilized for reimbursement requests as specified in the annual budget and in accordance with Article V., F.1.e. of these Bylaws.

Article XI. Voting

 Section 1. Executive Board All voting at Executive Board meetings by the Federation Officers and the District Vice Presidents shall be as follows:

      A. The approval or revision of the annual Federation budget and of all other financial matters brought before the Board shall be by a two-thirds (2/3) vote;

      B. The approval of a declaration of vacancy for cause in any elective or appointive office shall be by a two-thirds (2/3) vote of the entire Board. (See Bylaws Article VI. Executive Board, Section 2. Authority and Responsibility, Item I.) and

      C. The approval of all other general matters of Federation business brought before the Board shall be by a majority vote. 

Section 2. Convention

All voting at the Federation Convention shall be only by duly registered members. With the exception of procedural votes that relate only to the conduct of the convention, any votes taken at the convention must be ratified by ballot of all members of the Federation. A. General Motions and Resolutions: 1. Voting on motions or resolutions pertaining to the general business of the Federation shall be by voice vote unless there is a question about the vote, in which case a standing vote shall be taken. A majority vote shall be required for approval.

Section 3. Membership

All chapter members and non-chapter members of the National Active and Retired Federal Employees Association in Massachusetts shall be voting members. A. Officer Elections:

      1. The election of the Federation Officers shall be by written or electronic ballot conducted in advance of the convention. The candidate receiving the most votes cast shall be elected.

      2. The election of District Vice Presidents shall be by written or electronic ballot conducted in advance of the convention by respective district members. The candidate receiving the most votes cast shall be elected.

      3. If there is only one (1) candidate for any elective office, without objection, the requirement for a written ballot for that office may be waived, and that nominee shall be declared elected to that office by the Federation Secretary based on casting a single ballot,

      4. If there are two (2) or more candidates for any elective office, and a tie vote is obtained on the first ballot, subsequent ballots shall be taken until one candidate receives the most votes cast , B. General Motions and Resolutions:

      1. Resolutions proposing amendments to the Federation Bylaws shall be adopted by a two-thirds (2/3) vote providing that written notice of the proposed amendments are provided in advance and balloting is conducted by written or electronic ballot in advance of the convention ,

Article XII. Parliamentary Authority


The rules contained in the current edition of Robert`s Rules of Order Newly Revised shall govern the Federation in all cases to which they are applicable and in which they are not inconsistent with these Bylaws or any special Rules of Order the Federation may adopt,

Article XIII. Amendments


Amendments to these Bylaws, with the exception of the name of the Federation, shall be made by resolutions in accordance with the provisions of Article XI. Section 3.B.1. of these Bylaws. After the proposed amendments have been adopted, the Federation Secretary shall forward the revised Bylaws to National Headquarters for a determination that they are not in conflict with the National Articles of Incorporation and bylaws of the Association, in accordance with the provisions of Article IV., Section 4.B. of the National Bylaws. All amendments shall become effective upon adoption by vote of the membership, unless otherwise specified in the adopted resolution, subject to approval by National Headquarters ,

Approved and adopted by the Massachusetts Federation.
Attest: _/s/ W. Gene Holt, Jr._________ Approved: ____10/19/2017__________ MA Federation Secretary Date
___10/8/2017____________ By: __/s/ Jon W. Dowie_________ Date National Active and Retired Federal Employees (Association)





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